Privacy Notice – for Pupils

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Date Approved -
Full PDF Policy

History of Recent Policy Changes





Origin of Change


Our school is a data Controller for the purpose of the General Data Protection Regulation (GDPR). This means we collect information from you and may receive information about you.  We use this data to:

  • Keep you safe and healthy
  • Support your teaching and learning
  • Monitor, report and share your progress and achievements
  • Assess how well we are doing
  • To comply with the law regarding sharing your data

The information we collect and hold includes your:

  • personal details (such as name, unique pupil number, address, curriculum assessment and results)
  • personal characteristics (such as ethnic group, nationality, special needs, free school meal allowance and relevant medical information)
  • attendance information (such as sessions attended, number of absences and reasons)
  • behaviour information and any SEND information

We collect and use pupil information under section 6(1)(e) ‘Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’.

We are also required by law to pass some information to the Local Authority, the Department for Education, safeguarding authorities and whichever school you (the pupil) attends after leaving us. But we will not give information about you to anyone outside the school without your consent unless the law, or our procedures, allow us to.

Most of the information you provide to us is required, but some of it is provided on a voluntary basis. In order to comply with the General Data Protection Regulation, we will tell you if you are required to provide certain information to us or if you have a choice in this.

We hold information about pupils until you leave the school. Any SEND information will be held until you reach the age of 25.

If you want to see a copy of the information about you that we hold and/or share, please contact Mrs S. Bennion, Headteacher.

If you require more information about how the Local Authority or Department for Education store and use your information, then please go to the following websites:


If you are unable to access these websites we can send you a copy of this information. Please contact the Local Authority or Department for Education as follows:

CYP Systems Support Team
ICT Service
Gloucestershire County Council
Quayside House
Quay Street
Gloucester. GL1 2TZ
Email:            [email protected]
Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street
London SW1P 3BT

Telephone: 0370 000 2288

Contact Us

Queen Margaret Primary Academy
York Road
GL20 5HU
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Queen Margaret Primary Academy is proud to be part of the Cabot Learning Federation. 
Registered Company: Cabot Learning Federation
Company No: 06207590