The law says that:
Notice protocol allows schools to notify the LA of any pupil having more than 5 days (10 sessions) of unauthorised absence in a ten week period particularly when this absence is on account of:
(a) Lateness after registration at 9.15am;
(b) Term time holidays without permission/authorised
In these instances the LA will consider issuing a fixed penalty notice of £60 per parent/carers per child. Unauthorised absence may lead to the LA taking full court action if attendance issues cannot be resolved.
A written warning will no longer be issued, in the first instance, by the school.
Formal meetings (Attendance Improvement Meetings) will be held with parents whose children’s poor attendance may lead to legal proceedings and attendance plans will be drawn up.
At Queen Margaret Primary School, we believe that improving attendance is everyone’s business and that providing a calm, orderly, safe and supportive environment where all pupils want to be and are keen and ready to learn is the foundation of securing good attendance. Working together to put the right support in place at the right time, in conjunction with all staff in school, parents/carers, pupils, Gloucestershire County Council and other local partners, we aim to remove any barriers to attendance by building strong and trusting relationships.
Regular attendance is fundamental to the future success of children. We expect pupils to be in school for every session of the school day and for every day that the school is open.
Our objectives are to promote good attendance, ensuring every pupil has access to the full-time education to which they are entitled. By acting early to address patterns of absence we aim to reduce absence, including persistent and severe absence.
This policy meets the requirements of the working together to improve school attendance from the Department for Education (DfE), and refers to the DfE’s statutory guidance on school attendance parental responsibility
Report on attendance figures when required
Parents/carers are expected to:
Pupils are expected to:
The governing body/academy trust board are expected to:
The headteacher is responsible for:
The designated senior leader Mrs Bennion is responsible for:
The school attendance officer Ms K Watts is responsible for:
The class teacher/form tutor is responsible for:
School administration/office staff are responsible for:
Keeping accurate and up to date records of calls and communication with parents.
The pupil’s parent/carer must notify the school of the reason for an unplanned absence on the first day by 9.00am or as soon as practically possible by calling the school.
We will mark absence due to illness as authorised unless the school has a genuine concern about the authenticity of the illness.
If the authenticity of the illness is in doubt, the school may ask the pupil’s parent/carer to provide medical evidence, such as a doctor’s note, prescription, appointment card or other appropriate form of evidence. We will not ask for medical evidence unnecessarily.
If the school is not satisfied about the authenticity of the illness, the absence will be recorded as unauthorised and parents/carers will be notified of this in advance.
A pupil who arrives late:
However, we encourage parents/carers to make medical and dental appointments out of school hours where possible. Where this is not possible, the pupil should be out of school for the minimum amount of time necessary.
In accordance with the DfE School Attendance – Main Guidance, the school will record pupils as code Y ‘Unable to attend due to exceptional circumstances’ in the following circumstances (such circumstances are not recorded as absences):
The school considers each application for term-time absence individually, considering the specific facts, circumstances and relevant context behind the request.
Any request should be submitted as soon as it is anticipated and where possible, at least 5 weeks in advance before the absence, and in accordance with the school’s leave of absence request form accessible here within the school office. The headteacher may require evidence to support any request for leave of absence.
Valid reasons for authorised absence include:
– this will be no later than 5 working days after the session
Explain how your school is promoting, incentivising and celebrating good attendance eg assemblies, school meetings with parents, displays, transition meetings, rehearsing daily routines
The school will:
Persistent absence is where a pupil misses 10% or more of school, and severe absence is where a pupil misses 50% or more of school.
The school will:
Parents are expected to contact school at an early stage and to work with the staff in resolving any problems together. This is nearly always successful. If difficulties cannot be sorted out in this way, the school may refer the child to the Attendance and Inclusion Officer from the Local Authority. He/she will also try to resolve the situation by agreement but, if other ways of trying to improve the child’s attendance have failed and unauthorized absences persist, these Officers can use sanctions such as Penalty Notices or prosecutions in the Magistrates Court. Full details of the options open to enforce attendance at school are available from the school or the Local Authority.
A fine may be issued per parent, per child, if unauthorised holiday of any duration is taken, and this may be issued without further warning. If parents are separated, a fine can be issued to each parent or carer even if they are not responsible for taking the child on holiday. The fine will be £60 per parent, per child if paid within 21 days, rising to £120 if paid after 21 days. If the fine is not paid within 28 days, the Local Authority will consider proceedings in the Magistrate’s Court which could lead to a fine of up to £2500 or a period of up to 3 months imprisonment. The school will apply for a penalty notice for every unauthorised holiday which meets the local authority protocol.
For the purposes of education law, the department of education considers a ‘parent’ to include: all biological parents, whether they are married or not; any person who, although not a biological parent, has parental responsibility for a child or young person This policy should be read in conjunction with our other safeguarding policies. an adoptive parent, a step-parent, guardian or other relative; any person who, although not a biological parent and does not have parental responsibility, has care of a child or young person A person typically has care of a child or young person if they are the person with whom the child lives, either full or part time and who looks after the child, irrespective of what their biological or legal relationship is with the child.
Other penalty notices:
Further information is available at : Attendance – Schoolsnet (gloucestershire.gov.uk)
Where attendance is less than 80% an Attendance Improvement Meeting will be instigated unless there is significant involvement from outside agencies.
If the school requests Gloucestershire County Council to issue a fine to parents for the unauthorised absence of their child from school, where the child is of compulsory school age. Fixed penalty notices are issued in accordance with the Local Authority Penalty Notice Code of Conduct Attendance – Schoolsnet (gloucestershire.gov.uk)
If issued with a fine or penalty notice each parent must pay £60 (per child) if paid within 21 days rising to £120 thereafter. If not paid within 28 days the Local Authority can decide whether to prosecute or withdraw the notice – note there is no right of appeal in court by parents against a fixed penalty notice.
In Education Law (Section 576 of the Education Act 1996) ‘parent’ means:
All-natural parents, whether they are married or not
Any person who has parental responsibility for a child or pupil
Any person who has care of a child or pupil ie lives with and looks after the child
Child Protection and Safeguarding Policy
This policy will be reviewed as guidance from the local authority or DfE is update, as a minimum 12 monthly review and at every review the policy will be approved by the full governing body.
When pupils leave and you have not given us the above information, and cannot contact you, your child is considered to be a Child Missing Education. (See Child Protection and Safeguarding Policy) This means that the Local Authority has a legal duty to carry out investigations, which will include liaising with Children’s Services (formerly Social Services) the Police and other agencies, to try to track and locate your child. By giving us the above information, unnecessary investigations can be avoided.
The school is responsible for the safeguarding and welfare of pupils educated off-site. Where this is the case, the school will have reciprocal arrangements in place with the alternative provider, to provide attendance information. Where possible, this should be provided daily, at the least weekly. All unexplained and unexpected absences are to be followed up in a timely manner.
Pupils may be present at an off-site activity which has been approved by the school. The appropriate code (B) is used in such cases and in using this code the academy is certifying the education is supervised and measures have been taken to safeguard children. This code should not be used for any unsupervised educational activity or where a pupil is at home doing school work.
A pupil may be dual registered at more than one school. Where this is the case, the appropriate code (D) is used to indicate the pupil was not expected to attend the session as they were scheduled to attend the other school at which they are registered. Each school should only record the pupil’s attendance and absence for those sessions that the pupil is scheduled to attend their school.
When pupils leave and you have not given us the above information, and cannot contact you, your child is considered to be a Child Missing Education. (See Child Protection and Safeguarding Policy) This means that the Local Authority has a legal duty to carry out investigations, which will include liaising with Children’s Services (formerly Social Services) the Police and other agencies, to try to track and locate your child. By giving us the above information, unnecessary investigations can be avoided.LEGAL NOTICEParents have a legal duty to ensure the regular and full time attendance at school or otherwise of registered pupils (Education Act 1996). This policy is based on the law and on Best Practice guidance produced by the Department for Education and Skills and the Local Authority. The School Attendance Service aims to work with schools and families to promote good attendance and avoid legal action. However, in some cases parents are prosecuted (taken to court) or have to pay a Fixed Penalty (fine) if unauthorised absences continue.
Parents have a legal duty to ensure the regular and full time attendance at school or otherwise of registered pupils (Education Act 1996). This policy is based on the law and on Best Practice guidance produced by the Department for Education and Skills and the Local Authority. The School Attendance Service aims to work with schools and families to promote good attendance and avoid legal action. However, in some cases parents are prosecuted (taken to court) or have to pay a Fixed Penalty (fine) if unauthorised absences continue.